Class Data

As an institution administrator, you can access and export learner data for all courses directly from the institution. This can be useful for reporting and tracking learner progress and course analysis data.

Step 1

Go to Institution Settings > Learner Data > Class Data.

Step 2

Select the course category you would like to see data from.

Note: You can also select All Categories.

Step 3

Select the course and the class you would like to see data from.

Note: You can also select All Courses.

Step 4

Use the filtering options to filter by:

• name
• course
• class
• earliest enrolment
• latest enrolment

Step 5

Scroll the table to the right to see all learner data for your chosen course and class.

Step 6

To export the data, click Export and add your export name and click Start Export. 

The following data will be exported;

• Course
• Course Path
• Class
• Class Path
• Profile name
• Learner name
• Enrolment ID
• Institution Membership ID
• Enrolment date
• Completion date
• Time spent on course
• Progress
• % Course completed
• Comments
• Kudos
• Enrolment Cost
• Country
• Last seen in course
• Total grade
• Total weight
• Email Address
• Institution Groups

Note: You can also choose to include these fields in the export.

• Enrolment questions
• Certificate ID
• Institution groups

Program Data

The Program Data tab is a table designed to give Institution Admins and educators an overview of learner progress within a specific program. This view makes it easier to monitor learner performance at a glance.

Step 1

Go to Institution Settings > Learner Data > Program Data.

Step 2

Select the program you would like to view data for from the Filter by Program dropdown. The table displays data for one program at a time. Once a program is selected, you will be able to see the learners enrolled in that program and their progress.

Step 3

Select the institution group and the learner’s name (email) you would like to see data from.

Note: If no group is selected, the data will be displayed for all groups.

Step 4

Select the sorting options to organise the data preview by:

• Name
• Completion %

Step 5

View the table preview. The table includes the following columns:

• Learner Name
• Email
• Institution Group
• Completion % – The completion percentage is calculated based on the number of required courses completed within the program. For example: If a learner has completed 1 out of 4 required courses, their completion percentage will be 25%.
• Courses Completed – This reflects the number of required courses completed by the learner, based on the program structure defined by the educator.
• Course Name – The data under each course name column indicates the learner’s progress for that specific course within the program.

A few additional points to note about the table preview:

• Courses Not Yet Joined – If a learner has not joined a course within the program, the table will display “Not enrolled” for that course.
• Program Structure Coverage – The table displays all courses included in the program structure, including elective courses.

Step 6

To export the data, click Export, add your export name and click Start Export. 

The Program Data table can be exported. At this stage, the export file includes only the fields that are currently visible in the table.

Exports

This page allows you to download all previously generated exports. Once an export is ready, a Download button will appear. Click the button to download the data to your local storage.