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Enrolling Learners into your Class

If you've got a lot of learners to enrol into your course, enrolling them one by one might be a bit of a hassle. Using the following method, you can easily enrol multiple emails into your course at the one time.

Step 1

Go to Administer Learners > Learners

  

Step 2

Click on Enrol Learners 

 

Step 3

Click on Need to enrol multiple learners?

   

The bar will expand into a box and instructions will appear on the right.

 

Step 4

Start entering learners' email addresses into the box. Make sure each address is on a separate line.

 

Step 5

If the Send Email to learners checkbox option is selected, enrolling a learner will notify them via email about their enrolment to the cohort.

It will enrol them automatically if the learner already has an OpenLearning account with a verified email. Otherwise, it will request that the learner create an account or verify their email address.

Be sure to check the box if the learner does not yet have an account, otherwise, they will not be notified of their enrolment in your course.

 

Step 6

Click the Enrol All Learners button.

 

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Enrolling Learners with Extra Info, Automatic Group Placement, and/or Student ID

 

Extra Info
You can specify extra info by placing them after the email address separated by commas.

 

Automatic Group Placement
You can specify a group name after all extra info fields to automatically place a learner into a group upon enrolment.

 

Learner ID
You can specify an external identifier for this enrolment, e.g. an official student ID or email.

 

The format must be as it appears below:

Email Address, Dogs or cats?, Group Name, Student ID

Note: Only the email address is mandatory

 

Example:

learner@example.com
learner2@example.com
learner3@example.com
...

Example 2 (With Extra Info):
Extra Data: Degree, Age

learner@example.com, Engineering, 19
learner2@example.com, Science, 22
learner3@example.com, History, 42
...

Example 3 (With Extra Info, Automatic Group Placement, and Student ID):
Extra Data: Degree, Age

learner@example.com, Engineering, 19, My Group A, s101331
learner2@example.com, Science, 22, My Group B, s101101
learner3@example.com, History, 42, My Group A, s102210
...

Example 4 (Without Extra Info, With Automatic Group Placement):
Extra Data: Degree, Age

learner@example.com,,, My Group A
learner2@example.com,,, My Group B
learner3@example.com,,, My Group A
...

Example 5 (Without Extra Info, Without Automatic Group Placement, With Student ID):
Extra Data: Degree, Age

learner@example.com,,,,s101331
learner2@example.com,,,,s101101
learner3@example.com,,,,s102210
...

 

If the Send Email to Learners checkbox option is selected, inviting a learner will notify them via email about their enrolment to the cohort.

It will enrol them automatically if the learner already has an OpenLearning account with a verified email. Otherwise, it will request the learner to create an account or verify their email address.

 

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How does a course admin create and allocate groups?

How do I enrol a learner into a private course via their email address?