How can I enrol multiple students at once into a private class?

If you've got a lot of students to enrol into your course, enrolling them one by one might be a bit of a hassle. Using the following method, you can easily enrol multiple emails into your course at the one time.

Go to Administer Students > Students

 

Click on Enrol Students 

Click on Need to enrol multiple students?

  

The bar will expand into a box and instructions will appear on the right.

Start entering students' email addresses into the box. Make sure each address is on a separate line.

If the Send Email to Students checkbox option is selected, enrolling a student will notify them via email about their enrolment to the cohort.

It will enrol them automatically if the student already has an OpenLearning account with a verified email. Otherwise, it will request that the student create an account or verify their email address.

Be sure to check the box if the student does not yet have an account, otherwise, they will not be notified of their enrolment in your course.

Click the Enrol All Students button.


 

Extra Info
You can specify extra info by placing them after the email address separated by commas.

 

Automatic Group Placement
You can specify a group name after all extra info fields to automatically place a student into a group upon enrolment.

 

Student ID
You can specify an external identifier for this enrolment, e.g. an official student ID or email.

 

The format must be as it appears below:

Email Address, Dogs or cats?, Group Name, Student ID


Note: Only the email address is mandatory

 

Example:

student@example.com
student2@example.com
student3@example.com
...

Example 2 (With Extra Info):
Extra Data: Degree, Age

student@example.com, Engineering, 19
student2@example.com, Science, 22
student3@example.com, History, 42
...

Example 3 (With Extra Info, Automatic Group Placement, and Student ID):
Extra Data: Degree, Age

student@example.com, Engineering, 19, My Group A, s101331
student2@example.com, Science, 22, My Group B, s101101
student3@example.com, History, 42, My Group A, s102210
...

Example 4 (Without Extra Info, With Automatic Group Placement):
Extra Data: Degree, Age

student@example.com,,, My Group A
student2@example.com,,, My Group B
student3@example.com,,, My Group A
...

Example 5 (Without Extra Info, Without Automatic Group Placement, With Student ID):
Extra Data: Degree, Age

student@example.com,,,,s101331
student2@example.com,,,,s101101
student3@example.com,,,,s102210
...

 

If the Send Email to Students checkbox option is selected, inviting a student will notify them via email about their enrolment to the cohort.

It will enrol them automatically if the student already has an OpenLearning account with a verified email. Otherwise, it will request the student to create an account or verify their email address.

 


How does a course admin create and allocate groups?

How do I enrol a student into a private course via their email address?

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