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How do I assess learners?


Before assessing learners, please make sure the following has been done:

  • Set up the correct permissions in roles. Learn more about roles.
  • The tasks you would like to assess have been tagged. Learn more about tagging.
  • An assessment report has been created. Learn more about assessment reports. 
  • The learners have completed/submitted their work.
  • Optional: you may choose to give the learners the freedom to decide when they would like to be assessed by choosing Assessment settings > Assessment process > Allow students to decide when they are ready to be assessed.

 


The assessment process depends on the type of assessment you have set up.

The assessment process for this is automatic - all you have to do is run it.

Go to Assessment > Assess learners.

 

Click the play button to run the automatic grading.

 

Note: If you have allowed the learners to choose when they're ready to be assessed, you will not be able to run the assessment for those who are marked "Not Ready".

 

Click on Run to confirm.

 

You will now be able to see the learners' results.

 

Click on Release to make the results available to the learner.

 

Learn about how learners see the results from their end.

 


Please follow the instructions here.

 


You can assess learners from the Assess Students page located under Assessment in the sidebar. 

  

On this page, you will see a table of all your learners, organised by reports.

Each entry shows how much of that learner's report has been graded. Select one of the entries to begin the assessment.

 

 

Inside there will be a list of criteria. 

   

When you click on criteria, it will expand to give you details on what and how to evaluate.

This should include evidence of learning which is represented by a tagged collection of learner work. If no learner work appears, check that the related activities have been tagged correctly. Learn more about outcome tags.

  If a due date for the task was set up, and a learner submitted it late, this will be marked like this:

 

The assessor has the option to waive the overdue status:

... and/or perhaps adjust the score due to lateness:

As you evaluate each criteria, the total score at the bottom of the page will be adjusted to reflect the changes.

Below the total score is a comment box where assessors can include qualitative feedback. 

    

Once an assessor has finished evaluating the desired learner(s), they can release the results via the Release button on the learners' list.

Results can be released immediately or on a date in the future. There are also options for releasing each learner report manually.

  

When you release a report, the report results become accessible to the learner. The learner will receive a notification that their results are available. They can then access their report results from the notification or their progress page.


Go to Assessment > Assess students and click on the Export button above "Student Reports".

 

  

Choose your export format. We recommend "Summary of results" for the simplest export format. Click OK.

  

 You can also export in "Raw scores" if you wish to further scale and manipulate scores outside the platform. 

Using a "Raw scores" format also allows you to import adjusted scores from outside the platform.   

 


Note: Should a learner lose internet connection during an exam, OpenLearning has prepared some tips for them to follow here. We advise assessors to ask the learners to provide evidence of their submissions (such as a screenshot or a file). It is up to the course staff to determine whether they allow upload/re-submit and re-assess the exam.   


Follow the instructions for How do I export assessment results. Make sure you export a "Raw scores" format.

Edit the file you have downloaded. Save.

Upload the file by clicking the Import button.

  

Step 4:

Locate the file on your computer or drag the file and click the Import button.

   You can only import from a "Raw scores" format.

 

Step 5:

The file is successfully imported and the updated assessment results are visible in the chart.

 

36 replies

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    • building surveyor
    • adiirfan
    • 6 yrs ago
    • Reported - view

    Hi... i have set the student to click "assess me" button, but the students cannot find the button. Kindly advise the steps via student screen. TQ ;)

     

      • Customer Success Team
      • khairulkhairiz
      • 6 yrs ago
      • Reported - view

      Hi @adiirfan,  in order to see the assessment report. The student needs to press at their Progress Bar at the top of the page where it shows "You are AWESOME". It will show that the report is ready. Attached herewith screenshot for further reference. 

      Let me know if you have further question. :)

      • building surveyor
      • adiirfan
      • 6 yrs ago
      • Reported - view

      khairulkhairiz 

      many thanks for reply. i have fix the setting and the student can see the button. thanks ;)

      • Customer Success Team
      • khairulkhairiz
      • 6 yrs ago
      • Reported - view

      Hi  adiirfan  , we are glad that you issue already resolved.

      • building surveyor
      • adiirfan
      • 6 yrs ago
      • Reported - view

      khairulkhairiz the button is ready, but from student screen, it appears as below. the student have completed all tasks. kindly advise.

      • Customer Success Team
      • khairulkhairiz
      • 6 yrs ago
      • Reported - view

      Hi  adiirfan , you have to ask your student to click "Assess Me Now" button in order to access them. Once you have accessed them, the report will show as the attachment that I've sent above.

      Let me know if you have other queries. :)

      • building surveyor
      • adiirfan
      • 6 yrs ago
      • Reported - view

      khairulkhairiz the student screen as below. the button is buffering.

       

      BUT my screen shows she is ready to be assessed. kindly advise this discrepancy. many thanks ;)

      • Customer Success Team
      • khairulkhairiz
      • 6 yrs ago
      • Reported - view

      Hi adiirfan  , can you please check whether your student is able to click "Assess Me Now" button now?

      • building surveyor
      • adiirfan
      • 6 yrs ago
      • Reported - view

      khairulkhairiz the student just try, the same thing happen, as below.

      • Customer Success Team
      • khairulkhairiz
      • 6 yrs ago
      • Reported - view

      adiirfan  can you share the Url Link with me? Let me see what can I help you with that.

      • building surveyor
      • adiirfan
      • 6 yrs ago
      • Reported - view
      • Customer Success Team
      • khairulkhairiz
      • 6 yrs ago
      • Reported - view

      adiirfan You need to click Homepage first in order to get the Url Link for that course? Example for Url course: https://www.openlearning.com/courses/customer-service-3/HomePage

      • building surveyor
      • adiirfan
      • 6 yrs ago
      • Reported - view
      • Customer Success Team
      • khairulkhairiz
      • 6 yrs ago
      • Reported - view

      adiirfan Thanks for the fast response! Let me check first before come out with a proper solution for your issue. 

      • building surveyor
      • adiirfan
      • 6 yrs ago
      • Reported - view

      khairulkhairiz many thanks. look forward ;)

      • Customer Success Team
      • khairulkhairiz
      • 6 yrs ago
      • Reported - view

      Hi adiirfan  , we have reported this issue to our developer. We will get back to you once we received the solution for it. For the meantime, we hope you have a great day ahead. :)

      • building surveyor
      • adiirfan
      • 5 yrs ago
      • Reported - view

      khairulkhairiz Hi khairul....the same problem happen in this semester. My student cannot find the button "Assess me", they have completed all tasks & got the certificate. kindly assist.

      • Customer Success & Onboarding Team Leader at OpenLearning
      • Alenka_Prezelj
      • 5 yrs ago
      • Reported - view

      adiirfan Hello! There was a slight issue with how the assesment was set up. (the tick was missing, so students couldn't see the Assess me button. Please see this screenshot.

      • building surveyor
      • adiirfan
      • 5 yrs ago
      • Reported - view

      Alenka Prezelj noted with many thanks. it now solved. i just left the "visible" button UNTICK, and the students are now able to see "Assess me" button. many thanks ;)

      • Customer Success & Onboarding Team Leader at OpenLearning
      • Alenka_Prezelj
      • 5 yrs ago
      • Reported - view

      adiirfan Hi! In order for students to see the button, the box has to be ticked.

      • building surveyor
      • adiirfan
      • 5 yrs ago
      • Reported - view

      Alenka Prezelj okay, noted with many thanks. will make sure this ;)

    • Joseph_Odera
    • 6 yrs ago
    • Reported - view

    HI the student section on the sidebar suddenly disappeared i cannot find it any longer. What happened?

     

    Usually, there is a student tab where you see lists of students and how much they paid and the questions they answers. I dont see it anymore. ?

      • Customer Success Team
      • Omnaya_Omar
      • 6 yrs ago
      • Reported - view

      Joseph Odera 

      Hi there!  

      This is an issue appearing in several courses right now and our team will fix it as soon as possible! 

      For now, if you go to Course setup > Roles, and remove the tick under "Facilitates" your Administer student tab should show up again. 

      Please note that this is not how it should be, you should be able to see the tab even if you are a facilitator (or not), this is just a temporary workaround until our team fixes this bug.

      • Customer Success & Onboarding Team Leader at OpenLearning
      • Alenka_Prezelj
      • 6 yrs ago
      • Reported - view

      Joseph Odera Hi there! The issue has been fixed! :)

    • M_Zamrud_Zainal
    • 5 yrs ago
    • Reported - view

    Hi, I cannot find Design Assessment button even though i have rights as Facilitator, Assessor and Design Assessment. Please help.

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