How do I set up pre-enrolment questions for my course?
Pre-enrolment questions allow you to gather additional information from your students before they begin the course.
Pre-enrolment questions might be used for gathering:
- Demographic information
- Contact details
- Reasons for enrolling
If pre-enrolment questions are set as being "required", students can't begin the course until the questions have been answered.
Pre-enrolment questions are set up per class.
Go to Administer Students > Advanced
At the top, there is a section titled "Questions to ask students before they enrol"
Type a question you wish to ask the students into the box
Select type of answer format you'd like to use from the drop-down menu on the right
Choose "text" to allow students to type in their answer. To create choices for students to pick from, select "options"
Type in each choice and click enter
If the student is required to answer this question, be sure to tick the box in the "required" column. If answering is not mandatory, leave this box un-ticked
If you would like to allow students to edit their responses to the question, tick the box in the "editable" column. If not, leave this box un-ticked
Once you're happy with the question, click the orange Add button on the far right to save it. You may then continue to add even more questions
It's important to note that questions cannot be re-ordered and will appear only in the order that they were created.
If you set up required pre-enrolment questions after you have already had students enrol, existing students will be prompted to answer the questions the next time they access the course.
To export your pre-enrolment question data, go to Course Setup > Exports.
Click on New Export.
Under "What do you want to export" toggle to Learner Data. And underneath that, choose which class's data you would like to export.
All the way at the bottom of the data columns section, tick the box next to "In addition to the columns you currently see on the list, you can choose to include some additional fields."
*This step is very important as the export will not include the pre-enrolment questions if this box is not ticked.
Now name your export. Don't forget to make sure the button at the bottom right says "Saved". If it doesn't, click it in order to save your export.
At the top of the page, click on Back to Exports List.
Next to your new export, click Run Export.
Once the green bar has fully loaded, click on Download.
Open your new Export from your computer's download folder. It should look like this:
Pre-enrolment questions cannot be edited once created; they must instead be deleted and new ones created. If you need to edit your pre-enrolment questions via the delete and recreate method, follow the steps below to make sure you don't lose any existing data.
Export the current pre-enrolment questions and responses outlined above in 2.
Delete the old pre-enrolment questions and add your new ones in Administer Students > Advanced.
In Administer Students > Students, new students' responses will be recorded for the new questions.